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Data Analyst Project Assistant - Dublin
Dublin, Ireland
Operations
Full Time

​The Opportunity

With offices all over the world, Vistatec is growing fast as the demand for global content increases. We are always looking for motivated, innovative and hardworking individuals to build on our success. People that join our global team get to share in our reputation of being a globalisation industry leader, second to none when it comes to technology, reliability and customer experience. We work with some of the world's most admired organisations and our people get to play a part in their success, as we make it possible for them to bring their products and services to global markets quicker than ever before.

At Vistatec, we promote an environment of creativity, innovation and collaboration and we are passionate about customer service. Our people get to work with cutting edge technologies, process optimising workflows and an organisational culture that knows no boundaries. We work hard and are rewarded well. We enjoy flexible work practices allowing us serve our global client base to the highest standards whilst maintaining a healthy work life balance. We are proud to have one of the highest staff retention rates in the industry. This role will suit someone looking to join a dynamic and progressive company where you can learn, grow and succeed.

 

​The role

 

Vistatec has an opening for a Data Analyst Project Assistant/Coordinator role. This role involves helping Project Managers with data management and analysis, finance and project related tasks in a technically driven environment. Requires interaction with linguists teams and production team as a whole.

Most tasks and processes are automated however, inspection, analysis and attention to detail is required. Our goal is to increase automation where possible so we can focus on quality and strengthening relationships within our team, with our vendors and with our client. Our Data Management and Finance PMs/PAs work primarily on managing on time deliveries, controlling finances and improving processes as well as tools for constant increased efficiency.

Our team works as a global team, with PM support covering all time zones. We have hundreds of linguists who are dedicated specifically to our program. We work hard to train and develop our resources and maintain very low turnover as compared to the industry standard.

Vistatec team members are enthusiastic and very supportive professionals who like to have fun in and outside work. Everyone's goal is to efficiently and effectively carry out all assigned tasks and meet the deadlines. Vistatec PMs/PAs are proactive, technically minded and strive for improvements not only in the area they work in.


​Responsibilities

  • Daily tracking and follow up activities supporting on-time delivery (OTD)
  • Daily and monthly data management
  • Daily and monthly finance related tasks
  • Systematic check of project assets to address issues proactively
  • Running reports and data analysis
  • Working with Vistatec specific applications
  • Learning and working with client-specific tools
  • Basic troubleshooting of internal and client specific tools
  • Provide troubleshooting for linguists
  • Documenting processes, implementing improvements to training materials
  • Working in a team as well as on own initiative


 


Skills

  •  Mid-Level experience using Word, Excel, Powerpoint, Outlook and Calendar
  • Self-sufficient and reliable, ability and willingness to learn new tools and processes
  • The willingness to take tasks' ownership and ensure expectations are met
  • Excellent time management skills and the ability to adapt to change
  • Fluent in English
  • Ability to communicate clearly in writing (English), face-to-face and online.
  • Third level qualification with some IT experience
  • Previous experience working with Excel formulas and macros
  • Experience with Google online tools such as Drive, Docs, Sheets, Gmail etc.
  • Documenting processes
  • Good financial awareness
  • Excellent attention to detail as well as ability to multi-task
  • Excellent planning and organisational skills
  • Excellent communication and interpersonal skills
  • Ability to work under pressure in a deadline driven environment
  • Technically minded
  • Proactive, enthusiastic and hardworking
  • Understanding/experience working with more than one language/culture
  • Previous translation or localization experience